The meet host usually appoints the Meet Director, who is the organizer and
coordinator of all meet activities. The Meet Director's main responsibilities
include, but are not limited to: securing the meet facility, obtaining a Meet
Sanction, preparing and distributing Meet Invitations, organizing meet
committees, and distributing final results. A Meet Director should remain the
overseer of activities, avoiding direct involvement in one committee or
activity. It is essential that the Meet Director stay in regular contact with
committee chairpersons, to ensure that the members are handling each committee's
assignments thoroughly and expediently.
This handbook contains references to the BSF Rules and Regulations of
Swimming, 2000 edition. Citations may differ slightly in subsequent editions.
Meet Directors should familiarize themselves with the cited technical rules and
administrative regulations of the BSF. The Rulebook should be kept readily
available during the meet.
The Meet Director should remember that he or she is responsible for
organizing a meet that complies with the BSF's Rules. A detailed meet notebook
should be kept and he or she must save all documents including timing tapes,
timekeeper cards or heat sheets, relay forms and disqualification slips. The
Meet Director should be aware of all BSF and club or pool operator's safety
guidelines and warm-up procedures. When in doubt, the Meet Director should
consult with the Meet or Session Referee.
The Meet Director's primary goal is to hold a well-organized and efficiently
run meet. Swim meets are for swimmers, so design them with the swimmers' best
interests in mind. Long, disorganized, meets are not conducive to quality
Before planning a meet, the Meet Director should review the notes or reports
of previous Meet Directors for suggestions, specific needs or possible areas of
concern. Planning for a meet should begin months before the actual meet date.
The BSF and the club head coaches often select meet dates anywhere from six
months to more than a year in advance.
Very early, the Meet Director should review the BSF's Meet Director's
Checklist of tasks which they must perform prior to the meet. The Meet Director
should prepare a tentative time line for the completion of each action and a
notation identifying the committee or individual whom he or she delegated the
responsibility for that action. Items not on the checklist will vary from meet
to meet but the Meet Director can compile them from the information in this
booklet, from BSF procedures, and from the experiences of other Meet Directors.